Request for Proposals

E-Cigarette, Marijuana, and Other Drug Prevention Grant

Issued by:

Davis County, a political subdivision of the State of Utah
PO Box 618
61 S Main St, Rm 104
Farmington, UT 84025



Date of Issue:

April 3, 2023



Proposal Submission Requirements
Required: Submit one original and one electronic copy of your proposal to Davis County. The electronic copy of the proposal must be in “PDF” format, and submitted on a CD, flash drive, or other electronic storage medium. Please submit proposals by mail or hand delivery as set forth below and ensure that they are received by Davis County no later than May 3, 2023, at 5:00 p.m. MT.
If Provided by Mail: If Provided by Hand Delivery:
Davis County Davis County
Attn: Contracts and Grants Administrator Attn: Contracts and Grants Administrator
PO Box 618 61 S Main St, Room 102
Farmington, UT 84025 Farmington, UT 84025

Alternatively, online submittals will be accepted through Sciquest. Upload the proposal in the section “Supplier Attachments.” If you have trouble submitting online, you can email sciquestadmin@utah.gov for assistance.
Required: Complete and submit the E-Cigarette, Marijuana, & Other Drug Prevention Grant Application (“Application”), attached as Exhibit A to this Request for Proposal (“RFP”).
Required: Fully Comply with Section III of this RFP relating to proposal submission requirements.
 
I. Introduction. In accordance with Utah Code § 26A-1-129, Davis County, acting through the Davis County Health Department (“DCHD”), is seeking proposals for prevention programs that address root causes and factors associated with the use of electronic cigarettes (“e-cigarettes”), marijuana, and other drugs by children and minors in Davis County. Proposals must address one or more risk or protective factors identified in local Student Health and Risk Prevention (“SHARP”) survey data.
A. Eligibility
1. An applicant must be at least one of the following:
a. A local coalition of community organizations that is focused on substance abuse prevention;
b. A local government agency, including a law enforcement agency, for a program that is focused on substance abuse prevention; or
c. A local education agency (“LEA”), as defined in Utah State Code 53E-1-102, which means:
i. A school district;
ii. A charter school; or
iii. The Utah Schools for the Deaf and the Blind.
2. An applicant’s organization or agency must operate proposed activities in Davis County (with the exception of out-of-area travel in the event of a training).
3. An applicant’s failure to meet the eligibility criteria above will result in the rejection of an applicant’s submitted proposal.
B. Budget Requirements
1. Anticipated award amounts are dependent upon the availability of funds provided by the Utah State Legislature.
2. The anticipated minimum award amount for an applicant is $10,000 for a period of 12 months (July 1, 2023 �" June 30, 2024). The anticipated maximum award amount for an applicant is $100,000 for a period of up to 12 months (July 1, 2023 �" June 30, 2024).
3. Three-year awards are subject to annual monitoring and are contingent upon the County receiving the funding from the state each year.
4. If an applicant’s proposal is selected for an award, DCHD anticipates it will distribute funding three times during the fiscal year as follows: 40% of the funding at the commencement of the 12-month period, 30% at month 5, and 30% at month 9. This funding distribution formula will remain consistent with extended awards.
5. If an applicant’s proposal is selected for an award, the applicant will be required to submit detailed action plans and budget justification annually.
6. The DCHD will not disperse funds unless timely and satisfactory quarterly progress reports are received by the DCHD (See the Application for more details on required reporting).
C. Multiple Awards. The DCHD anticipates that it will make awards to multiple applicants who satisfy the requirements of this RFP, but only after the DCHD receives and analyzes submitted proposals from applicants and determines that the requirements of this RFP are fully satisfied.
II. Scope of Work. Applicants shall address root causes and factors associated with the use of e-cigarettes, marijuana, and other drugs by:
A. Addressing risk and protective factors as identified in the SHARP survey (See Appendix A of the Application relating to risk and protective factors);
B. Implementing the Seven Strategies for Community-Level Change from the Community Anti-Drug Coalitions of America (“CADCA”) (See Appendix C of the Application relating to the Seven Strategies for Community-Level Change); and
C. Ensuring all programs shall be evidence-based or a promising practice as defined by the Centers for Disease Control and Prevention (“CDC”) (See Appendix B of the Application relating to evidence-based programs and promising practices).
III. Proposal Submission Requirements. The proposals submitted by an applicant in response to this RFP must be organized sequentially to address each of the requirements set forth in the subsections directly below (Failure to comply with the sequential organization requirement or failure to satisfy one or more of the proposal submission requirements directly below may result in the rejection of an applicant’s submitted proposal):
A. Complete the cover page of the Application and fully comply with “Section 1: Application Cover Page” of the Application;
B. Fully comply with “Section 2: Community Description” of the Application;
C. Fully comply with “Section 3: Statement of the Problem” of the Application;
D. Fully comply with “Section 4: Selected Intervention(s)” of the Application;
E. Fully comply with “Section 5: Action Plan & Evaluation” of the Application; and
F. Complete the budget form in Section 6 of the Application and fully comply with “Section 6: Budget Form” of the Application.
G. Attach supporting documentation for “Organizational Type” from Section 1, Application Cover Page (e.g., tax ID, or coalition charter and membership list)
IV. Evaluation Criteria. Davis County’s evaluation committee will evaluate proposals submitted by applicants based on the criteria set forth in Appendix E of the Application. This criteria is subject to change.
V. Projected Schedule for the RFP Process. Davis County reserves the right to modify the following projected schedule for this RFP process at its sole discretion.
Activity Date Time
Issuance of the RFP by Davis County April 4, 2023 4:00 pm
Deadline for applicants to submit questions April 24, 2023 4:00 pm
Deadline for applicants to submit proposals May 3, 2023 5:00 pm
Report on register of proposals timely received by Davis County May 9, 2023 10:00 am
Issuance of Notice of Intent to Engage in Contract Negotiations TBD
Anticipated date of first payment July 1, 2023

VI. Questions and Deadline for Questions. All questions relating to this RFP must be directed to Jordan Tilley, Davis County Contracts and Grants Administrator, via email at jtilley@co.davis.ut.us. The deadline to submit questions regarding this RFP is Monday, April 24, 2023 at 4:00 p.m. Mountain Time. Davis County may reject any proposal submitted in response to this RFP if one or more employees, agents, representatives or otherwise contacts any other Davis County employee, agent, or representative regarding this RFP.
VII. Protests
Applicants may file a protest relating to this RFP pursuant to Davis County’s purchasing policy and procedures governing requests for proposals (the “RFP Policy”). Applicants may receive a copy of the RFP Policy by requesting a copy of the RFP Policy through an email sent to jtilley@co.davis.ut.us.
VIII. Applicants Are Bound by This RFP and the RFP Policy
By submitting a proposal in response to this RFP, each applicant agrees to be bound by this RFP and the RFP Policy, including the following:
A. Proposals Must Remain Constant. Proposals, including costs, must remain constant from the proposal submission date through the execution of a contract between Davis County and an applicant for the services sought through this RFP. An applicant that submits a proposal that will not remain constant for this required time period may be rejected by Davis County.
B. Termination or Debarment Certification. Federal and state regulations require certification by applicants as to current history regarding debarment, eligibility, indictments, convictions, or civil judgements. Applicants must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. Applicants must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If an applicant cannot certify these two statements, the applicant shall submit a written explanation of the circumstances for review. An applicant must submit these certifications with its proposal.
C. Governing Law; Jurisdiction; Venue; Restriction on Assignment. All contracts between Davis County and an applicant for the services sought through this RFP will be interpreted, construed, and given effect according to the laws of the State of Utah and the ordinances and policies of Davis County. The courts within Davis County, Utah will have exclusive jurisdiction and be the exclusive venue regarding any matter regarding such contract(s) or any matter regarding this RFP. No such contract may be assigned, in whole or in part, without the written consent of Davis County.
D. Licensing. A selected applicant shall obtain all applicable federal, state, and local licenses before a contract for the services sought through this RFP and between Davis County and the selected applicant is executed. These licenses must be maintained by the applicant for the duration of the contract between Davis County and the applicant.
E. Registration. Applicants shall be registered with the Utah Department of Commerce, Division of Corporations and Commercial Code. Applicants may obtain forms and information regarding this registration requirement by calling (801) 530-4849 or 1-877-526-3994, or by accessing the following website: www.commerce.utah.gov.
F. Modifying Proposal. An applicant may modify its proposal at any time prior to the deadline for applicants to submit proposals, which is set forth in the “Projected Schedule for the RFP Process” section above. After this deadline, an applicant is precluded from modifying its proposal unless otherwise permitted by the RFP Policy or this RFP.
G. Independent Contractor. Each applicant agrees that, if it enters into a contract with Davis County, the applicant will be an independent contractor, and, thus, the applicant will not have the authority, express or implied, to bind Davis County to any agreements, settlements, liability, or understanding whatsoever with any third party, and the applicant will not have an interest in any benefits provided by Davis County to its employees.
H. Free and Competitive Bidding. Any agreement or collusion among applicants to fix a price, limit competition, or other similar conduct shall render the proposals of such applicants void.
I. Warranties. A selected applicant shall warrant, under a contract with Davis County for the services sought through this RFP, that all services performed by it under such a contract shall be of reasonable quality, shall be free from faults, shall be free from defects, shall conform with reasonable professional standards, and shall conform to applicable codes, regulations and rules.
J. Insurance. Each applicant agrees that prior to entering into a contract with Davis County for the services sought through this RFP and for the duration of such contact, the applicant shall secure and maintain, at its own expense, insurance coverage that satisfies the following:
1. Occurrence form commercial general liability insurance with the following minimum limits:
a. Each occurrence - $2,000,000.00;
b. Damage to Rented Premises - $100,000.00;
c. Medical Expense (any one person) - $10,000.00;
d. Personal and Adv. Injury - $2,000.000.00;
e. General Aggregate - $5,000,000.00; and
f. Products �" Comp/Op Agg. - $2,000,000.00;
2. Automobile liability insurance, including a combined single limit for each accident minimum of $1,000,000.00; and
3. Workers compensation and employer’s liability, including minimums as required by Utah law.
K. Indemnification, A selected applicant shall agree to the following indemnification provision: “With respect to any judicial, administrative, or arbitration action, suit, claim, investigation, or proceeding (“Proceeding”) against Davis County, Davis County’s officers, employees, agents, consultants, advisors, and other representatives, and each of their heirs, executors, successors, and assignees (“Davis County Indemnitees”) that arises out of this contract or the acts or omissions of the applicant (each, a “Claim”), the applicant shall, for the duration of this contract and for a period of six years after the termination of this contract, indemnify those Davis County Indemnitees against any amount awarded in, or paid in settlement of any Proceeding, including interest (“Loss”), and any expense incurred in defending a Proceeding or in any related to investigation or negotiation, including court filing fees, court costs, arbitration fees, witness fees, and attorneys’ and other professionals’ fees and disbursements (“Litigation Expense”) (Loss and Litigation Expense means “Indemnifiable Losses”) arising out of that Proceeding, except to the extent that Davis County negligently or intentionally caused those Indemnifiable Losses. The Architect’s compliance with any provision of this agreement to secure and maintain insurance shall not waive or limit the obligations of this indemnification provision.
L. Conflicts. Any conflicts between one or more of the following shall be resolved in the following order:
1. The contract between Davis County and an applicant for the services sought through this RFP;
2. The RFP Policy;
3. Davis County’s other policies and procedures;
4. This RFP; and
5. The proposal submitted by an applicant in response to this RFP.



















EXHIBIT A
(E-Cigarette, Marijuana, & Other Drug Prevention
Grant Application)

Applicant Information
Timeline The enclosed application is for 36 months of funding. Applications will be accepted up to May 3, 2023 by 5:00 PM MST.
Organization Name
Organization Address
Address City Zip
Contact Information
Email Address Phone

Organizational Representative Title
Organizational Type ● Coalition: a coalition of community organizations focused on substance abuse and prevention
● Local Government Agency: a local government agency, including a law enforcement agency, for a program that is focused on substance abuse and prevention
● Education: a local education agency as defined in Section 53J-1-301

Attach supporting documentation for organizational type to application. This could be Tax ID or coalition charter/by-laws and membership list.
Organizational Description Provide a brief description of the agency applying for funding. Include any experience or expertise the agency has with the population they intend to serve.


Proposal Summary Provide a brief overview of your project/proposal using two to four sentences.



Amount Requested
No more than $100,000 per 12- month period $
(Cover Page)
Introduction
Thank you for considering the Electronic Cigarette, Marijuana, and Other Drug Prevention Grant Program. The purpose of this grant program is to “address root causes and factors associated with the use of electronic cigarettes, marijuana, and other drugs by addressing one or more risk or protective factors identified in the Utah Student Health and Risk Prevention Statewide (SHARP) Survey” (Utah Code § 26A-1-129).

INFORMATION TO INCLUDE IN GRANT PROPOSAL
Applicants are expected to complete all information requested in this application. Failure to leave out any of these components may result in rejection of the application. Please use this document as a template to complete each section. It is strongly recommended applicants review the entire application including the Application Reviewer Score Sheet and Criteria in Appendix E prior to submitting an application.
1. Application Cover Page
2. Community Description
3. Statement of the Problem
4. Selected Intervention
5. Action Plan and Evaluation Plan
6. Budget Form

Section 1: Application Cover Page
The above form from the Utah Association of Local Health Departments serves as the cover sheet to the grant proposal. Please complete the form in its entirety.

Section 2: Community Description
Define the community you propose to serve. Applicants may use various geographic boundaries including neighborhoods, census tracts, zip codes, and school districts, as well as townships to define their community. Applicants should be realistic about the size and population of the area in which they have the ability to create change. For example, choosing a community that is too large may be problematic due to inclusion of neighborhoods that have significantly different problems to be addressed.
In accordance with Utah Code § 26A-1-129, an applicant must submit an application to the local health department that has jurisdiction over the area in which the applicant is proposing use of grant funds.

Section 3: Statement of the Problem
Describe the current youth substance use problems in your community you plan to address.
● Include local data from the Student Health and Risk Prevention (SHARP) survey to justify your proposal.
Describe the risk and/or protective factors you plan to address that contribute to and/or address this problem. For more background information on risk and protective factors, see Appendix A.
● Include local data from the Student Health and Risk Prevention (SHARP) survey on the risk/protective factors you plan to address.

Section 4: Selected Intervention(s)
Utah Code § 26A-1-129 states that funding shall be provided for “a program or purpose that is: (i) evidence-based; or (ii) a promising practice as defined by the United States Centers for Disease Control and Prevention.” Describe and substantiate how your program or purpose is rooted in evidence or a promising practice. See Appendix B for resources on identifying an evidence-based program or promising practice.

Section 5: Action Plan & Evaluation
Applicants need to develop and be prepared to implement a comprehensive 36-Month Action Plan. The Action Plan should foster community-level change by including a combination of goals, objectives, strategies, and activities. Provide a detailed 12-Month Action Plan for FY24 using the table on the following page. *Additionally, please provide a brief anticipated 12-Month Action Plan for each additional year of requested funding. Selected applicants will be required to provide a detailed 12-Month Action Plan annually for each additional year of funding.

Be sure to include the following in your plan:
1. List the Risk and/or Protective Factor(s) that will be addressed in your intervention.
2. Create one or more goals to indicate how your intervention will impact the identified risk and/or protective factor(s).
3. List activities (task or steps) that need to be carried out in order to reach your goal(s).
4. Your action plan should directly correlate with one or more of the Seven Strategies for Community-Level Change from Community Anti-Drug Coalitions of America (CADCA). Identify which of these strategies (listed below) align with each activity listed. For more information on these strategies, see Appendix C.
a. Disseminate information/education
b. Enhance individual life skills
c. Provide activities that reduce risk factors or enhance protective factors
d. Enhance community/participant access or reducing barriers to programs and strategies
e. Changing consequences by addressing incentives or disincentives
f. Implement environmental strategies to reduce risk factors and increase protective factors
g. Support modification to policies or the implementation of new policies
5. List who is responsible for each activity, and by when the activity is expected to be accomplished.
6. Create SMART objectives (Specific, Measurable, Attainable, Realistic, Time-bound) to describe the expected outcome of the activity; See Appendix D for assistance.
7. Provide an evaluation plan that will help you measure your objectives.

FY24 ACTION PLAN
Risk & Protective Factors Addressed (Example: Risk Factor: favorable attitudes towards drug use)
Goal(s) (Should connect to risk and protective factors) (Example: Promote and enhance the school-based Botvin LST prevention programs.)
Activity(ies) (Tasks/steps that will be taken to reach goals) Strategy(ies) for Community-Level Change (Should align to activity(ies)) Who is responsible? By When? What outcome will result from your activity?
(SMART Objectives that describe the expected outcome)
(Example:
Provide Teacher Trainings

Track implementation efforts & provide Teacher Incentives for teaching Botvins) (Example:
Disseminating information, Enhancing individual life skills) (Example:
Grant Coordinator, School Counselor) (Example:
Fall 2023

June 2024) Process Objective (Example: Fremont Middle School will implement Botvin Life Skills to all 7th and 8th Grade students in the school year 2023-2024).
Short-term Objective (Example - Favorable attitudes towards drug use will decrease by 2% from 2023 to 2024)
Long-term Objective (Example - 30 day alcohol use among students in grades 8-12 will decrease by 2% from 2023 to 2026).
Evaluation Plan: How will you measure progress of your intervention?
(Example: Track the number of teachers trained. Collect monthly reports from each school teacher trained.)

SECTION 6 - BUDGET FORM
Please complete the following budget template according to your FY24 Action Plan. *Additionally, please provide a brief anticipated 12-Month Budget Justification for each additional year of requested funding. Selected applicants will be required to provide a detailed 12-Month Budget Justification annually for each additional year of funding.

Category of Funding Justification Funding Amount
Personnel Salary $
Fringe Benefits $
Travel (in/out of state) $
Supplies $
Equipment $
Subcontractors $
Media Outreach $
Other $
Total Amount Requested $

The budget justification column is used to determine reasonableness and allowability of costs. All of the proposed costs listed must be reasonable, and necessary to accomplish project objectives, allowable in accordance with applicable Federal Cost Principles, auditable, and incurred during the project period.

Proposed budgets must not exceed $100,000 in total costs in any year of the proposed project. Annual continuation awards will depend on the availability of funds, recipient progress in meeting project goals and objectives, timely submission of the required data and reports, and compliance with all grant award Terms and Conditions.

Reporting Project Progress
Grant recipients will report to the local health department three times, over each 12-month period of funding. Reports are due the 15th of each month (October 15, January 15, April 15, and July 15). The grant recipient shall report the following:
1. Provide accounting for the expenditure of grant funds
2. Describe measurable outcomes as a result of the expenditures
3. Describe the impact and effectiveness of programs and activities funded through the grant
4. Indicate the amount of grant funds remaining on the date that the report is submitted

After a grant recipient expends all funds awarded to the recipient under the grant program, the grant recipient shall submit a final report to the local health department. On or before September 1 of each year, each local health department shall submit the reports to the Association of Local Health Departments, who in collaboration with the Department of Health, submit a report to the Health and Utah State Legislature Human Services Interim Committee.
 
Appendix A - Risk and Protective Factors Overview

The following excerpt is borrowed from Community Anti-Drug Coalitions of America (CADCA):

Extensive national research, spanning over fifty years, has demonstrated a strong association
between specific social conditions, personal characteristics, experiences and the involvement in
unhealthy behavior. This research has identified these influences as Risk and Protective Factors.

Risk factors are characteristics within the individual or conditions in the family, school or community
that increase the likelihood someone will engage in unhealthy behavior such as: the use of alcohol,
tobacco and other drugs, violence, suicide, or early sexual activity. The more risk factors present in a
child’s life, the greater the likelihood problems will develop in adolescence.

Protective factors are characteristics within the individual or conditions in the family, school or
community that help someone cope successfully with life challenges. When people can successfully
negotiate their problems and deal with pre-existing risk factors, they are less likely to engage in
unhealthy behavior. Protective factors are instrumental in healthy development; they build resiliency,
skills and connections (CADCA, 2011).

Full article (PDF) here: Risk and Protective Factors for Adolescent Substance Use (and other Problem Behavior)


Additional information about risk and protective factors:

Understanding Risk and Protective Factors: Their Use in Selecting Potential Targets and Promising Strategies for Intervention, The Community Toolbox (2021).

Risk and Protective Factors, Substance Abuse and Mental Health Services Administration (SAMHSA)


 
Appendix B - Resources for Evidence-Based Programs and Promising Practices

Evidence-based means that a program, policy, or other strategy has been rigorously tested and demonstrated to be effective in preventing health problems based upon the best-available research evidence, rather than upon personal belief or anecdotal evidence (Health Policy Institute of Ohio, 2013). Programs that have been shown to be effective through less rigorous evaluation methods are often referred to as “promising practice.” Strong proposals will cite the research that demonstrates why the program or practice is evidence-based or promising.

Why evidence-based? Resources are finite. Prioritizing resources towards a program or initiative that is already proven to work ensures those resources are used wisely and that relevant evidence is considered when decisions are made about funding.

If you are unsure of where to start in identifying an evidence-based program or promising practice, here are some top resources to help narrow your search. Community fit and practicality of the program are important factors to consider.

● Substance Abuse and Mental Health Services Administration (SAMHSA)
Implement an Evidence-Based Program - Includes a link to Utah’s own registry of approved prevention programs
Resource Guide (PDF): Reducing Vaping Among Youth and Young Adults
Resource Guide (PDF): Substance Misuse Prevention for Young Adults

● Blueprints for Healthy Youth Development: www.blueprintsprograms.org/
Identifies youth violence, delinquency, and drug prevention and intervention programs that meet a strict scientific standard of program effectiveness. This database allows you to search by risk and protective factors, outcomes, and target audience.

● The Community Guide: www.thecommunityguide.org/
Collection of evidence-based findings of the Community Preventive Services Task Force (CPSTF). This database allows you to search by topic, audience, or strategy. Below are some recommended topic searches:
Tobacco: www.thecommunityguide.org/topic/tobacco
Adolescent Health: www.thecommunityguide.org/topic/adolescent-health

● What Works Clearinghouse: https://ies.ed.gov/ncee/wwc/FWW
This database has an education focus and may be most useful for applicants looking for proven prevention tools in school settings.

● Results First Clearinghouse Database: www.pewtrusts.org/
This social policy program database compiles key information from nine national clearinghouses, including the effectiveness rating they assigned to each program.

Appendix C - Seven Strategies for Community-Level Change (CADCA’s National Coalition Institute, 2021)

Community Anti-Drug Coalitions of America (CADCA)’s Seven Strategies for Creating Effective Community Change provides a menu of action steps to include in your comprehensive action plan. Note that the first three strategies focus primarily on individuals while the latter four focus on systems and policies.

1. Providing Information �" Educational presentations, workshops or seminars or other presentations of data (e.g., public announcements, brochures, dissemination, billboards, community meetings, forums, web-based communication).

2. Enhancing Skills �" Workshops, seminars or other activities designed to increase the skills of participants, members and staff needed to achieve population level outcomes (e.g., training, technical assistance, distance learning, strategic planning retreats, curricula development)

3. Providing Support �" Creating opportunities to support people to participate in activities that reduce risk or enhance protection (e.g., providing alternative activities, mentoring, referrals, support groups or clubs).

4. Enhancing Access/Reducing Barriers- Improving systems and processes to increase the ease, ability and opportunity to utilize those systems and services (e.g., assuring healthcare, childcare, transportation, housing, justice, education, safety, special needs, cultural and language sensitivity).

5. Changing Consequences (Incentives/Disincentives) �" Increasing or decreasing the probability of a specific behavior that reduces risk or enhances protection by altering the consequences for performing that behavior (e.g., increasing public recognition for deserved behavior, individual and business rewards, taxes, citations, fines, revocations/loss of privileges).

6. Physical Design �" Changing the physical design or structure of the environment to reduce risk or enhance protection (e.g., parks, landscapes, signage, lighting, outlet density).

7. Modifying/Changing Policies �" Formal change in written procedures, by-laws, proclamations, rules or laws with written documentation and/or voting procedures (e.g., workplace initiatives, law enforcement procedures and practices, public policy actions, systems change within government, communities and organizations).


For more information, read Strategic Prevention Framework (SPF) and Environmental Strategies (CADCA, n.d.)

A coalition in Wolcott, CT provides real-life examples of using each of the seven CADCA strategies: https://www.wolcottcasa.org/action.html


 
Appendix D �" Developing Measurable Objectives
To be able to effectively evaluate your project, it is critical that you develop measurable objectives. This appendix provides information on developing objectives and provides examples.

Objectives describe the results to be achieved and the manner in which they will be achieved. Multiple objectives are generally needed to address a single goal. Well-written objectives help set program priorities and targets for progress and accountability. It is recommended you avoid verbs that may have vague meanings to describe the intended outcomes, like “understand” or “know” because it may prove difficult to measure them. Instead, use verbs that document action, such as: “By the end of 2018, 75% of program participants will be placed in permanent housing.” In order to be effective, objectives should be clear and leave no room for interpretation. SMART is a helpful acronym for developing objectives that are specific, measurable, achievable, realistic, and time bound.

S: Specific �" Includes the “who” and “what” of program activities. Use only one action verb to avoid issues with measuring success. For example, “Outreach workers will administer the HIV risk assessment tool to at least 100 injection drug users in the population of focus” is a more specific objective than “Outreach workers will use their skills to reach out to drug users on the street.”

M: Measurable �" Outlines how much change is expected. It must be possible to count or otherwise quantify an activity or its results. It also means the source of and mechanism for collecting measurement data can be identified and that collection of the data is feasible for your program. A baseline measurement is required to document change (e.g., to measure the percentage of increase or decrease). If you plan to use a specific measurement instrument, it is recommended you incorporate its use into the objective. Example: By 9/18/21 increase by 10 percent the number of 8th, 9th, and 10th-grade students who disapprove of marijuana use as measured by the annual school youth survey.

A: Achievable �" Objectives should be attainable within a given time frame and with available program resources. For example, “The new part-time nutritionist will meet with seven teenage mothers each week to design a complete dietary plan” is a more achievable objective than “Teenage mothers will learn about proper nutrition.”

R: Realistic �" Objectives should be within the scope of the project and propose reasonable programmatic steps that can be implemented within a specific time frame. For example, “Two ex-gang members will make one school presentation each week for two months to raise community awareness about the presence of gangs” is a more realistic objective than “Gang-related violence in the community will be eliminated.”

T: Time-bound �" Provide a time frame indicating when the objective will be measured or time by when the objective will be met. For example, “Five new peer educators will be recruited by the second quarter of the first funding year” is a better objective than “New peer educators will be hired.”
APPENDIX E - Application Scoring Criteria


E-CIGARETTE, MARIJUANA, & OTHER DRUG PREVENTION GRANT
APPLICATION REVIEWER SCORE SHEET & CRITERIA
The proposal will be scored out of 135 points. Described below is what should be included in each section for full points. Each proposal will be reviewed in-depth by the review committee. Please be aware this criteria may be changed or modified at any time.
Applicant: Points Possible Points Awarded
SECTION 1: APPLICATION COVER PAGE 5
Applicant provides a brief description of the agency applying for funding. Includes any experience or expertise the agency has with the population they intend to serve. 2
Applicant provides a brief description of the proposal. 2
All parts of the Application Cover Page are complete. 1
SECTION 2: COMMUNITY DESCRIPTION 15
The section clearly defines the target community. 5
The applicant selects a realistic community size in which the project can affect change. 5
The target community lives, learns, and/or plays in the health jurisdiction presiding over the grant application. 5
SECTION 3: STATEMENT OF THE PROBLEM 20
Youth substance abuse problem is clearly described. 5
Relevant, local SHARP data is used to describe the youth substance problem. 5
Risk and/or protective factors are clearly outlined. 5
Selected risk and/or protective factors are identified with accurate local SHARP data. 5
 
SECTION 4: SELECTED INTERVENTION(S) 10
Section clearly describes how the proposed program or purpose is evidence-based or a promising practice. 5
Section cites one or more vetted sources to demonstrate the intervention has been effective in other communities. 5
SECTION 5: ACTION PLAN & EVALUATION 35
Applicant utilizes the provided Action Plan table. 2
Risk and/or Protective Factor(s) to be addressed are listed. 3
Risk and/or Protective Factor(s) align with the Statement of the Problem and SHARP data. 5
Goals are clearly written and indicate how intervention will impact the identified Risk and/or Protective factor(s). 5
Objectives are clearly written to describe the expected outcome of the activity. 5
Objectives are SMART (Specific, Measurable, Attainable, Realistic, Time-bound). 5
Strategies, activities, or aims are identified using a variety of CADCA’s Seven Strategies for Community Level Change), including:
● Disseminate information/education
● Enhance individual life skills
● Provide activities that reduce risk factors or enhance protective factors
● Enhance community access or reducing barriers to programs and strategies
● Changing consequences by addressing incentives or disincentives
● Implement environmental strategies to reduce risk factors and increase protective factors
● Support modification to policies or the implementation of new policies 5
A brief evaluation plan is provided to demonstrate how the applicant will measure progress, goals, and objectives. 5
SECTION 6: BUDGET FORM 20
Budget form is organized, complete, and accurate. 5
Budget justification is clear and meets all requirements and considerations. Budget does not exceed $100,000. 10


All of the proposed costs listed are reasonable and necessary to accomplish project objectives. 5




GENERAL CONSIDERATIONS 30
Organization type is one of the following: coalition, local government agency, or a local education agency as defined in Section 53J-1-301. 10
Applicant utilized the provided template. 2
The proposal illustrates that the agency has the capacity to carry out the project. 3
The proposal is high-quality and well-written, including good grammar, spelling, and punctuation. 5
Prior grantees only: Grantee possesses positive history in meeting original award requirements, including, but not limited to, the following considerations: adhering to the contractor guidelines and agreements, remaining within budget, submitting required reporting in a timely manner, communicating as needed with grant coordinator, and demonstrating a strong effort to obtain goals and objectives. 10
Final comments:
135
Total Points
Available

Final Score

If you would like to receive an electronic copy of the RFP please email me at jtilley@co.davis.ut.us.